Offering Condolences

Although sympathy letters are probably the most difficult types of letters to write, these tips will help you write a sympathy letter that is tactful and appreciated.

Guidelines for writing condolence letters:

• A simple "I'm sorry" is sometimes the only thing that is necessary to say. Avoid being overly dramatic. Keep the letter as brief and as short as possible.
• Make sure you include the name of the person who died or mention the specific incident that caused sorrow for the person.
• If you knew the deceased, mention something positive about the person, such as a memory, a short story, or anything else that pays tribute to their life.
• Condolences can be offered through prayers, thoughts and good wishes, but avoid being too religious if you do not know the person very well.
• Offer to help in some way.
• People should be allowed to mourn in their own way and in their own time. Do not tell the person to look at the bright side.
• Notes for acquaintances and colleagues should be written in the same way as notes for friends or relatives, although shorter.
• Be careful with your word choice. Avoid using uncomfortable words that may indicate that the death was tragic or gruesome.
• When writing your letter, imagine yourself in the other person's place.
• Close with an expression of sympathy or affection.

Helpful words you can use: Click on each word to get definitions and examples from WordNet 1.6 Vocabulary Helper.